Medicaid Policy and Resources
- Medicaid Policy for LEA based services
- DMA Bulletins
- Medicaid Tools
- The NC Medicaid Plan may be viewed on DMA's website at http://www.dhhs.state.nc.us/dma/sp.htm
- This information will also be linked to or posted on DPI's website at http://www.ncpublicschools.org/ec/medicaid
- The LEA Fee Schedule is published on the North Carolina Department of Health and Human Services, Division of Medical Assistance (DMA) Website located at http://www.dhhs.state.nc.us/dma/fee/LEA_Fee.xls
- The LEA policy webpage is: http://www.ncdhhs.gov/dma/mp/8h.pdf
- Medicaid and Families: Get the Facts
- Annual Notice and One-time Consent for FERPA
Policy - Robin Morrison - Robin.Morrison@dhhs.nc.gov or 919.855.4308
Financial - Kimberly Ibrahim - Pete.Jones@dhhs.nc.gov or 919.814.0018
Time Study - Sandy Frederick - Sandy.Frederick@dhhs.nc.gov or 919.855.4153
Post Payment Review Pending
Beginning with cost reporting periods ending on or after June 30, 2008, the DMA will begin using a cost-based methodology for all Local Educational Agencies (LEAs).
- Cost-based methodology will consist of a cost report, time study and reconciliation.
- If payments exceed Medicaid-allowable costs, the provider will remit the federal share of the overpayment at the time the cost report is submitted; and
- If the actual, certified costs of an LEA provider exceed the interim payments, the DMA will pay the federal share of the difference to the provider in accordance with the final actual certification agreement and submit claims to the Centers for Medicare and Medicaid Services (CMS) for reimbursement of that payment in the federal fiscal quarter following payment to the provider
Cost Report Documents
- LEA Memo Regarding Fee-for-Service Certification of Non-Federal Match Form
- Medicaid Cost Report FAQ
- Financial session
- LEA COST RPT Instructions
- LEA Cost Report
Medicaid Administrative Claiming (MAC) and Random Moment Time Study (RMTS)
- The Centers for Medicare and Medicaid Services (CMS) have approved North Carolina’s School-Based Random Moment Time Study (RMTS) methodology, which was implemented October 1, 2007.
- Participation in the School-Based Random Moment Time Study is required for LEAs to be reimbursed for both the Medicaid Administrative Claiming and Direct Service/Fee for Service Programs.
- LEAs are required to reach an 85% return response rate per district per quarter.
- If an individual district has non-returns greater than 15% and greater than five moments for a quarter, the LEA is in default and will receive a warning letter.
- If the same LEA is in default (as previously defined) the next quarter, after being warned, the LEA will not be able to participate in the time study for a one-year period of time.
- Based on approval of the time study, the State agrees to monitor the time study to assure proper use of the time study codes and proper application of the methodology.
- The State agrees to provide summary reports to the CMS Regional Office detailing the results, issues and concerns identified in the monitoring process on a quarterly basis.
- The State agrees to provide oversight of outside entity contracted to operate or monitor the time study process.
- Time StudyMAC document
- LEA Audit File Checklist MAC